Post Adjustments

Posting adjustments creates an entry in the transaction history file containing the type, status, quantity, cost, and invoice amount you enter using the Adjustments function. Posting also updates period-to-date, year-to-date, and project-to-date totals for the projects.

When you post adjustments, records are written to the activities table to record the adjustment activity. When adjustments are posted for billable non-fixed fee transactions, records are written to the Transfer Billings function so they can be billed to the customer. Cost records are written to the Transfer Billings function for billable fixed fee and job cost type projects.

The system creates temporary tables to store project adjustment entries and totals. As information is posted, project activity information is posted first, then totals are updated. When all project adjustments are posted, summary GL entries are calculated.

If Project Costing interfaces with General Ledger, debit and credit entries are created in the GL Journal. If detail information is posted, entries are made for each project adjustment. If summary information is posted, one entry is made for each account. If the accounting period is closed, you can either edit billings or use the System Manager Period Conversion function to open the accounting period, and then post the adjustments.

The General Ledger (if interfaced) is also updated. The distribution code assigned to the project, phase, or task charged provides most General Ledger accounts used.

The General Ledger accounting for adjustment entries in a Time Billing environment, i.e., Billable Projects, is as follows:

NOTE: The following entry representations are for increase adjustments.


Billable Time Non Fixed Fee


Billable Material, Expense and Other Non Fixed Fee

NOTE: When posting a decrease adjustment, the opposite transactions will be generated for the accounts listed above.


Billable Time Fixed Fee


Billable Material, Expense and Other Fixed Fee

NOTE: When posting a decrease adjustment the opposite transactions will be generated for the accounts listed above.


If the adjustment relates to either an administrative or non-billable project, phase, or task, the cost entry below will be created.

Non-Billable and Administrative Time


Non-Billable and Administrative Material, Expense and Other

NOTE: When posting a decrease adjustment the opposite transactions will be generated for the Accounts listed above.


The General Ledger accounting for adjustments entries in a job costing environment is as follows:

Job Cost Time


Job Cost Material, Expense and Other

NOTE: When posting a decrease adjustment the opposite transactions will be generated for the accounts listed above.

Use the Post Adjustments function to create an entry in the activity table containing the type, status, quantity, cost, and invoice amounts you enter using the Adjustments function. Posting also updates period-to-date, year-to-date, and project-to-date totals for the projects.

Posting Adjustments makes GL account entries for most adjustments. You must use the GL Transactions function to manually enter adjustments for those not posted in the PC Post Adjustments function, in the appropriate accounts. Print the adjustments journal to determine the amount to enter.

To post adjustments:

  1. Complete Adjustments Entry.
  2. Print the Adjustments Journal.
  3. Select the Do the following, then check the box check box.
  4. Enter comments for the post, if applicable, in the Comments field.
  5. Click a command button to

    6. Click To
    OK Begin posting the adjustments.
    Activity Display the Activity Log to view posting activity.
    Reset Set all fields to their default values.